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Privacy Policy

Effective Date: [INSERT EFFECTIVE DATE]

Last Updated: June 3, 2026

EvntIQ (“EvntIQ,” “Company,” “we,” “our,” or “us”) respects your privacy and is committed to protecting Personal Data processed through our websites, mobile applications, APIs, integrations, and related services (collectively, the “Services”). This Privacy Policy explains how we collect, use, disclose, retain, and protect information relating to identified or identifiable individuals (“Personal Data”) when you access or use the Services.

This Privacy Policy is intended to comply with applicable privacy and data protection laws, including where applicable:

By using the Services, you acknowledge that you have read and understood this Privacy Policy.

1. Scope of This Privacy Policy

This Privacy Policy applies to:

This Privacy Policy does not apply to:

2. Definitions

For purposes of this Privacy Policy:

“Account”
Means a registered EvntIQ user account.
“Administrator”
Means a customer representative authorized to manage an organization, workspace, or team account.
“AI Features”
Means artificial intelligence, machine learning, automated enrichment, transcription, summarization, lead scoring, recommendation, or analytics features offered through the Services.
“Business Customer”
Means an organization, employer, enterprise, or event organizer using the Services.
“Controller”
Has the meaning provided under applicable privacy laws and generally refers to the entity determining the purposes and means of processing Personal Data.
“Processor”
Has the meaning provided under applicable privacy laws and generally refers to an entity processing Personal Data on behalf of a Controller.
“Personal Data”
Means information relating to an identified or identifiable person.
“Sensitive Data”
Means any category of data classified as sensitive under applicable law.
“User”
Means any individual accessing or using the Services.

3. Categories of Information We Collect

We collect information directly from users, from connected systems, automatically through device interactions, and from third parties.

3.1 Information You Provide Directly

Depending on how you use the Services, we may collect:

Account and Registration Information

Lead and Contact Information

User Generated Content

Audio and Recording Information

When users enable AI recording or transcription features, we may collect:

Users are solely responsible for obtaining all required consent before recording, transcribing, storing, or sharing any conversation. EvntIQ does not authorize secret or unlawful recordings.

4. Information Collected Automatically

We automatically collect certain information when users access or interact with the Services.

4.1 Device and Technical Information

4.2 Usage and Analytics Data

4.3 Geolocation Information

With appropriate permissions, we may collect approximate or precise geolocation information for:

Users may disable location permissions through device settings.

5. Information Collected Through Event Capture Features

5.1 Badge Scanning

The Services may scan attendee badges, QR codes, NFC tags, or registration credentials at conferences, trade shows, and events. Collected data may include:

Event organizers and users are responsible for ensuring lawful collection and processing of attendee information.

5.2 Business Card OCR Scanning

Users may upload or scan business cards using OCR technology. Information extracted may include:

OCR and AI extraction may not always be accurate.

Users are responsible for reviewing extracted data before use.

5.3 Offline Lead Capture

The Services may temporarily store lead data locally on devices during offline operation.

Offline data may synchronize automatically when connectivity is restored.

Users are responsible for securing their devices and preventing unauthorized access.

6. AI Powered Features and Automated Processing

EvntIQ provides AI powered tools and automation features.

6.1 AI Processing Activities

AI systems may be used to:

6.2 AI Accuracy Disclaimer

AI generated outputs may contain inaccuracies, omissions, hallucinations, or incorrect recommendations. EvntIQ does not guarantee the accuracy, completeness, or reliability of AI generated content. Users are solely responsible for reviewing and validating AI generated outputs before relying upon them.

6.3 Third Party AI Providers

Certain AI features may rely on third party service providers, including large language model providers, transcription vendors, or machine learning infrastructure providers. Information submitted through AI features may be processed by such providers solely for providing Services to EvntIQ.

6.4 AI Training and Model Improvement

Unless otherwise agreed in writing or prohibited by applicable law:

Restrictions on Google Workspace API data, including exclusions from generalized model training, are described in Google API Limited Use Disclosure and Google Workspace API Data below.

7. Mobile App Permissions

Depending on device settings and enabled functionality, EvntIQ may request access to:

7.1 Camera Access

Used for:

7.2 Microphone Access

Used for:

7.3 Photo Library and Storage Access

Used for:

7.4 Notification Permissions

Used for:

7.5 Location Permissions

Used for:

Users may disable permissions through device settings, though certain features may become unavailable.

8. How We Use Information

We use Personal Data for legitimate business and operational purposes, including:

9. Legal Bases for Processing

Where required by applicable law, we process Personal Data under one or more legal bases, including:

Legitimate interests may include:

10. CRM Synchronization and Integrations

Users may connect third party platforms including:

When integrations are enabled:

EvntIQ is not responsible for third party handling of information once transmitted outside our Services.

See Google API Limited Use Disclosure and Google Workspace API Data below for how we use Google Calendar and Gmail.

Google API Limited Use Disclosure

EvntIQ’s use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.

EvntIQ uses Google Workspace APIs only to provide user-authorized features inside the EvntIQ platform.

Google Calendar API access is used to allow users to create, view, update, and cancel event-related meetings and follow-up appointments from inside EvntIQ.

Gmail API access is used to allow users to send user-initiated emails from their connected Gmail account inside EvntIQ.

EvntIQ does not sell Google Workspace API data. EvntIQ does not use Google Workspace API data for advertising. EvntIQ does not use Google Workspace API data to develop, improve, or train generalized artificial intelligence or machine learning models.

EvntIQ only accesses Google Workspace data with the user’s consent and only for the features the user chooses to use.

Google Workspace API Data

If you connect your Google account to EvntIQ, EvntIQ may use Google Workspace APIs to provide features you authorize, including calendar scheduling and sending emails from your connected Gmail account.

EvntIQ uses Google Calendar access to create, view, update, and cancel event-related meetings and follow-up appointments that users initiate inside EvntIQ.

EvntIQ uses Gmail send access to send user-initiated emails from the EvntIQ dashboard. EvntIQ does not use this Gmail permission to read, search, modify, or delete your Gmail inbox.

EvntIQ does not sell Google Workspace API data. EvntIQ does not use Google Workspace API data for advertising. EvntIQ does not use Google Workspace API data to develop, improve, or train generalized artificial intelligence or machine learning models.

EvntIQ may use third-party AI service providers, such as OpenAI, to provide product features such as conversation summaries, lead notes, sales insights, and suggested follow-up content. Google Workspace API data is not used to train EvntIQ-owned generalized AI models.

11. Enterprise Workspaces and Team Collaboration

Enterprise and team accounts may permit:

Administrators may:

Users acknowledge that organization administrators may have visibility into workspace activity and content associated with organizational accounts.

12. Marketing Communications

We may send:

Users may opt out of marketing communications using unsubscribe links or account settings. Operational and transactional communications may still be sent where necessary.

13. Cookies and Tracking Technologies

We use cookies and similar technologies including:

13.1 Types of Cookies

Essential Cookies

Necessary for authentication, security, and platform functionality.

Functional Cookies

Remember user preferences and settings.

Analytics Cookies

Help measure performance and usage patterns.

Advertising and Marketing Cookies

Used for campaign attribution, advertising analytics, and remarketing where permitted.

14. Analytics, SDKs, and Monitoring Technologies

We may use third party analytics and monitoring providers for:

These providers may collect device identifiers, IP addresses, usage information, and diagnostic data.

15. Do Not Track Signals

Some browsers transmit “Do Not Track” signals. Because there is not currently a universally accepted standard for responding to such signals, the Services may not respond to all Do Not Track requests. Users may manage cookie preferences through browser settings.

16. How We Share Information

We may disclose information:

We do not sell Personal Data for monetary compensation.

17. Service Providers and Subprocessors

We may engage third party vendors for:

Subprocessors may process Personal Data under contractual obligations designed to protect confidentiality and security.

18. International Transfers

Personal Data may be transferred to and processed in countries outside the user’s jurisdiction.

Where required, we implement safeguards including:

Users acknowledge that privacy laws may differ between jurisdictions.

19. Data Retention

We retain information only as long as reasonably necessary for:

Retention periods may vary depending on:

Typical Retention Examples

20. Account Closure and Deletion Requests

Users may request deletion of accounts or Personal Data by contacting: support@evntiq.app

Deletion requests may be subject to:

Certain information may be retained where permitted or required by law.

21. Your Rights and Choices

Depending on jurisdiction, users may have rights including:

21.1 GDPR Rights

Individuals located in the EEA or UK may have rights under GDPR including:

21.2 California Privacy Rights

California residents may have rights including:

California residents may submit requests through: [INSERT PRIVACY REQUEST METHOD]

22. Automated Decision Making and Profiling

AI features may assist with:

These features are intended to assist users and should not be treated as fully automated legally binding decision making systems unless explicitly stated otherwise. Users remain responsible for reviewing AI generated recommendations.

23. Security and Protection of Information

We implement administrative, technical, organizational, and physical safeguards designed to protect information. Security measures may include:

No method of transmission or storage is completely secure.

Users are responsible for safeguarding credentials and devices.

24. Security Incident Response

We maintain procedures designed to identify, investigate, contain, and respond to suspected security incidents. Where required by law or contract, we may notify affected parties regarding qualifying data breaches.

25. User Responsibilities

Users agree to use the Services lawfully and responsibly.

Users are solely responsible for:

26. Event Organizer Responsibilities

Event organizers and enterprise customers are responsible for:

EvntIQ acts as a service provider or processor for many enterprise customer activities.

27. Public Forums and Community Features

If public forums, community areas, or collaborative spaces are offered:

28. Business Transfers

In connection with mergers, acquisitions, financing, restructuring, asset sales, or bankruptcy proceedings, information may be transferred as part of the transaction.

29. Law Enforcement and Legal Requests

We may disclose information where reasonably necessary to:

30. Children’s Privacy

The Services are not directed to children under 16 years of age.

We do not knowingly collect Personal Data from children.

If we become aware of unauthorized collection of children’s information, we may delete such information.

31. Third Party Websites and Services

The Services may contain links to third party services.

We are not responsible for third party privacy practices or content.

Users should review applicable third party privacy policies.

32. Changes to This Privacy Policy

We may update this Privacy Policy periodically.

Changes become effective when posted unless otherwise stated.

Material changes may be communicated through:

Continued use of the Services after updates constitutes acknowledgment of the revised policy.

33. Contact Information

EvntIQ

[INSERT LEGAL ENTITY NAME]

[INSERT BUSINESS ADDRESS]

[INSERT COUNTRY]

General Privacy Contact: support@evntiq.app

Data Protection Officer: [INSERT DPO EMAIL]

Privacy Requests: [INSERT PRIVACY REQUEST URL OR EMAIL]

34. Additional Clauses EvntIQ Should Consider Adding Later

Depending on future product development and legal review, EvntIQ may consider adding:

35. Potential Legal and Compliance Risks to Review With Counsel

EvntIQ should review the following with qualified legal counsel:

36. Recommended Operational Safeguards

To align platform operations with this Privacy Policy, EvntIQ should consider implementing: