EvntIQ (“EvntIQ,” “Company,” “we,” “our,” or “us”) respects your privacy and is committed to protecting Personal Data processed through our websites, mobile applications, APIs, integrations, and related services (collectively, the “Services”). This Privacy Policy explains how we collect, use, disclose, retain, and protect information relating to identified or identifiable individuals (“Personal Data”) when you access or use the Services.
This Privacy Policy is intended to comply with applicable privacy and data protection laws, including where applicable:
By using the Services, you acknowledge that you have read and understood this Privacy Policy.
This Privacy Policy applies to:
This Privacy Policy does not apply to:
For purposes of this Privacy Policy:
We collect information directly from users, from connected systems, automatically through device interactions, and from third parties.
Depending on how you use the Services, we may collect:
When users enable AI recording or transcription features, we may collect:
Users are solely responsible for obtaining all required consent before recording, transcribing, storing, or sharing any conversation. EvntIQ does not authorize secret or unlawful recordings.
We automatically collect certain information when users access or interact with the Services.
With appropriate permissions, we may collect approximate or precise geolocation information for:
Users may disable location permissions through device settings.
The Services may scan attendee badges, QR codes, NFC tags, or registration credentials at conferences, trade shows, and events. Collected data may include:
Event organizers and users are responsible for ensuring lawful collection and processing of attendee information.
Users may upload or scan business cards using OCR technology. Information extracted may include:
OCR and AI extraction may not always be accurate.
Users are responsible for reviewing extracted data before use.
The Services may temporarily store lead data locally on devices during offline operation.
Offline data may synchronize automatically when connectivity is restored.
Users are responsible for securing their devices and preventing unauthorized access.
EvntIQ provides AI powered tools and automation features.
AI systems may be used to:
AI generated outputs may contain inaccuracies, omissions, hallucinations, or incorrect recommendations. EvntIQ does not guarantee the accuracy, completeness, or reliability of AI generated content. Users are solely responsible for reviewing and validating AI generated outputs before relying upon them.
Certain AI features may rely on third party service providers, including large language model providers, transcription vendors, or machine learning infrastructure providers. Information submitted through AI features may be processed by such providers solely for providing Services to EvntIQ.
Unless otherwise agreed in writing or prohibited by applicable law:
Restrictions on Google Workspace API data, including exclusions from generalized model training, are described in Google API Limited Use Disclosure and Google Workspace API Data below.
Depending on device settings and enabled functionality, EvntIQ may request access to:
Used for:
Used for:
Used for:
Used for:
Used for:
Users may disable permissions through device settings, though certain features may become unavailable.
We use Personal Data for legitimate business and operational purposes, including:
Where required by applicable law, we process Personal Data under one or more legal bases, including:
Legitimate interests may include:
Users may connect third party platforms including:
When integrations are enabled:
EvntIQ is not responsible for third party handling of information once transmitted outside our Services.
See Google API Limited Use Disclosure and Google Workspace API Data below for how we use Google Calendar and Gmail.
EvntIQ’s use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
EvntIQ uses Google Workspace APIs only to provide user-authorized features inside the EvntIQ platform.
Google Calendar API access is used to allow users to create, view, update, and cancel event-related meetings and follow-up appointments from inside EvntIQ.
Gmail API access is used to allow users to send user-initiated emails from their connected Gmail account inside EvntIQ.
EvntIQ does not sell Google Workspace API data. EvntIQ does not use Google Workspace API data for advertising. EvntIQ does not use Google Workspace API data to develop, improve, or train generalized artificial intelligence or machine learning models.
EvntIQ only accesses Google Workspace data with the user’s consent and only for the features the user chooses to use.
If you connect your Google account to EvntIQ, EvntIQ may use Google Workspace APIs to provide features you authorize, including calendar scheduling and sending emails from your connected Gmail account.
EvntIQ uses Google Calendar access to create, view, update, and cancel event-related meetings and follow-up appointments that users initiate inside EvntIQ.
EvntIQ uses Gmail send access to send user-initiated emails from the EvntIQ dashboard. EvntIQ does not use this Gmail permission to read, search, modify, or delete your Gmail inbox.
EvntIQ does not sell Google Workspace API data. EvntIQ does not use Google Workspace API data for advertising. EvntIQ does not use Google Workspace API data to develop, improve, or train generalized artificial intelligence or machine learning models.
EvntIQ may use third-party AI service providers, such as OpenAI, to provide product features such as conversation summaries, lead notes, sales insights, and suggested follow-up content. Google Workspace API data is not used to train EvntIQ-owned generalized AI models.
Enterprise and team accounts may permit:
Administrators may:
Users acknowledge that organization administrators may have visibility into workspace activity and content associated with organizational accounts.
We may send:
Users may opt out of marketing communications using unsubscribe links or account settings. Operational and transactional communications may still be sent where necessary.
We use cookies and similar technologies including:
Essential Cookies
Necessary for authentication, security, and platform functionality.
Functional Cookies
Remember user preferences and settings.
Analytics Cookies
Help measure performance and usage patterns.
Advertising and Marketing Cookies
Used for campaign attribution, advertising analytics, and remarketing where permitted.
We may use third party analytics and monitoring providers for:
These providers may collect device identifiers, IP addresses, usage information, and diagnostic data.
Some browsers transmit “Do Not Track” signals. Because there is not currently a universally accepted standard for responding to such signals, the Services may not respond to all Do Not Track requests. Users may manage cookie preferences through browser settings.
We may disclose information:
We do not sell Personal Data for monetary compensation.
We may engage third party vendors for:
Subprocessors may process Personal Data under contractual obligations designed to protect confidentiality and security.
Personal Data may be transferred to and processed in countries outside the user’s jurisdiction.
Where required, we implement safeguards including:
Users acknowledge that privacy laws may differ between jurisdictions.
We retain information only as long as reasonably necessary for:
Retention periods may vary depending on:
Typical Retention Examples
Users may request deletion of accounts or Personal Data by contacting: support@evntiq.app
Deletion requests may be subject to:
Certain information may be retained where permitted or required by law.
Depending on jurisdiction, users may have rights including:
Individuals located in the EEA or UK may have rights under GDPR including:
California residents may have rights including:
California residents may submit requests through: [INSERT PRIVACY REQUEST METHOD]
AI features may assist with:
These features are intended to assist users and should not be treated as fully automated legally binding decision making systems unless explicitly stated otherwise. Users remain responsible for reviewing AI generated recommendations.
We implement administrative, technical, organizational, and physical safeguards designed to protect information. Security measures may include:
No method of transmission or storage is completely secure.
Users are responsible for safeguarding credentials and devices.
We maintain procedures designed to identify, investigate, contain, and respond to suspected security incidents. Where required by law or contract, we may notify affected parties regarding qualifying data breaches.
Users agree to use the Services lawfully and responsibly.
Users are solely responsible for:
Event organizers and enterprise customers are responsible for:
EvntIQ acts as a service provider or processor for many enterprise customer activities.
If public forums, community areas, or collaborative spaces are offered:
In connection with mergers, acquisitions, financing, restructuring, asset sales, or bankruptcy proceedings, information may be transferred as part of the transaction.
We may disclose information where reasonably necessary to:
The Services are not directed to children under 16 years of age.
We do not knowingly collect Personal Data from children.
If we become aware of unauthorized collection of children’s information, we may delete such information.
The Services may contain links to third party services.
We are not responsible for third party privacy practices or content.
Users should review applicable third party privacy policies.
We may update this Privacy Policy periodically.
Changes become effective when posted unless otherwise stated.
Material changes may be communicated through:
Continued use of the Services after updates constitutes acknowledgment of the revised policy.
EvntIQ
[INSERT LEGAL ENTITY NAME]
[INSERT BUSINESS ADDRESS]
[INSERT COUNTRY]
General Privacy Contact: support@evntiq.app
Data Protection Officer: [INSERT DPO EMAIL]
Privacy Requests: [INSERT PRIVACY REQUEST URL OR EMAIL]